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How To Improve Communication Skills

by Madiha Rizvi
How To Improve Communication Skills

How To Improve Communication Skills

Have you ever thought about how to improve communication skills? Communication is something that is a necessity in life. It is how we express ourselves to others by using words, body language, and even music.

Communication between people can improve relationships and keep them strong.

When a person lacks communication skills, this can lead to misunderstanding between people. This can cause friction in relationships, ultimately breaking down and ending.


Listen, Listen, And Listen

One of the best things you can do to improve your communication skills is listen.

Listening is a skill—just like speaking. It’s not just about hearing words; it’s about understanding what people mean and how they feel.

Listening is one of the most important skills we can learn because it helps us understand other people, build relationships and make better decisions.

There are three main types of listening:

Passive listening – you listen without participating in the conversation (e.g., watching TV or reading a book).

Active listening – when you are involved in the conversation (e.g., taking part in a discussion).

Critical listening – when you analyze what someone has said and try to understand their point of view (e.g. at work or school).

How To Improve Communication Skills


Ask For Feedback

The ability to ask for and receive feedback is a skill that many people want, but few have. If you want to improve your communication skills, start by asking for feedback from the people around you.

There are a few ways you can ask for feedback, and each one has its advantages:

Ask a colleague at work. This is a great way to get honest feedback from someone who works with you daily.

It’s also easy because it’s not too personal or time-consuming — think about how much time you spend working on projects and writing emails back and forth! While some people may be hesitant to give feedback on the spot, others will be happy to oblige.

Ask friends or family members in person or over the phone. This option works best when talking about someone specific (like a friend’s new boyfriend) rather than general situations (like “how do I communicate effectively?”).

You can also use this method if something specifically bothering you needs addressing right away — like an awkward conversation you had with your mom last night at dinner — but it’s still important to make sure everyone feels comfortable with the questions being asked before proceeding.


Practice Public Speaking

Public speaking is often considered the most difficult part of a job interview. If you are going to succeed, you need to be able to confidently present yourself as a candidate who can handle the position’s responsibilities.

In addition to having a solid resume, you can do a few things to improve your public speaking skills.

Practice Makes Perfect

If you want to become a better speaker, practice is essential. Start with small groups of people you know well and get comfortable talking in front of them.

Then move on to larger groups or even strangers. The more comfortable you get with being on stage or in front of an audience, the easier it will be for your nerves not to get in the way when it comes time for your actual job interview.

Be Prepared

When practicing your speech, make sure that you know what’s coming next and don’t forget anything important.

It may seem like common sense, but if you’re used to reading off notes while giving speeches and then forgetting where they are at any given moment during an interview, it could cause some serious problems!


Be Clear And Concise

In today’s global economy, effective communication is critical to success.

Communication is a two-way street, and it’s not just about what you say but how you say it.

Clear and concise communication is essential for both employees and managers. Employees need to provide their managers with clear feedback to act on it. And managers need to give clear instructions to their employees.

In addition, clear communication can help eliminate misunderstandings between employees and customers. It’s also something that can be improved over time through practice and training.

What is clear communication?

Clear communication is accurately conveying your thoughts and ideas in a way that makes sense to the person receiving them. Clear communication requires:

Clarity: The ability to express your thoughts clearly without confusing others or getting sidetracked by irrelevant details or tangents;

Concision: The ability to get right down to business without wasting time explaining things that aren’t necessary or helpful;


Prepare Ahead Of Time

Preparing for a meeting or presentation is an important part of the process. It can help you stay focused, keep things organized and make sure that you remember everything you need to say.

You don’t need to write every word, but preparing ahead of time can make it easier to communicate effectively and clearly.

The following are some tips to help you improve communication skills by preparing ahead of time:

Know what your goal is. Before you begin preparing, identify your goal in communicating with the other person or group. Is it to get something done, like getting approval on a project? Or is it more about building relationships and fostering trust among coworkers?

Be specific about what you want the other person or group to do when they respond to your request or suggestion. You might ask them their opinions on a particular issue or whether they have any ideas for solving a problem at work or home.

This helps ensure that both parties understand exactly what’s expected at the end of the conversation.

Take notes during conversations or presentations to avoid forgetting important points later on. You may also want to record messages using voice-to-text apps like Google Voice if you’re afraid of missing important details during phone calls or long conversations.


Improving Non-verbal Communication

In a professional setting, employees are expected to communicate effectively. This includes not just verbal communication but also the non-verbal aspects of it. How you dress, stand, and speak can have a huge impact on how people perceive you and your message.

non-verbal communication skills:

Body language: Body language accounts for 55% of all communication, while only 7% is spoken words. Therefore, it is important to pay attention to your body language and use it strategically to send the right message.

For example, if you want to appear confident at an interview, keep eye contact with the person interviewing you and smile often. You should also stand up straight and try not to fidget or look nervous during the conversation.

Posture: Posture plays an important role in non-verbal communication as well. If you want people to take you seriously at a meeting or when giving a presentation, make sure that you stand tall with shoulders back and head high (not tilted down).

Also, pay attention to your facial expression because this will show whether or not you are confident about what you’re saying or if there’s something else going on behind the scenes (such as stress).


Record Yourself Communicating

Communication is the key to success in any field, whether you’re an entrepreneur, a lawyer, or an artist.

Your communication ability will help you interact with clients, colleagues, and potential employers more easily. It will also ensure that you don’t lose your cool when communicating with others.

But how can you improve your communication skills?

One way is by recording yourself while communicating and then reviewing the video. This can be done using a video recorder or even just a smartphone camera.

The goal is to record yourself delivering a speech or presentation and then watch it later so that you can identify areas where improvement is needed.

Watching yourself on video will help you identify mistakes in both body language and voice tone. You may not notice problems while speaking in person, but they might become apparent once recorded on video.

You may also realize that you make too many hand gestures or move too much while talking, which could distract others from what you are saying or cause them to be distracted themselves by looking at something else besides your face!

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